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East Charleston, WV 25305
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December 20, 2012

Members Present:     Marc Monteleone, Chairman
                                    Roy Smith 
                                    Rodney Clay
                                    Ron Spradling
                                    John Goetz
                                    Woody Thrasher
Department of
         Donna Lipscomb

Others Present:         Lloyd Miller, Lloyd W. Miller Architect PLLC
                                    Darrel Ramsey, Gilmer County Commission

Members Absent:     Mary Jo Klempa
                                   Donald Gombert



    The meeting was called to order and a silent roll call was taken and it was determined that a quorum was present.

Approval of Minutes:

    Chairman Monteleone advised that the minutes of the November 15, 2012, meeting would come before the board for approval at the next meeting. 

New Business:

Presentation by Gilmer County Commission

    Lloyd Miller, Criteria Developer for the Gilmer County Commission project, gave a presentation regarding the scoring of the design-build teams. Mr. Miller advised that the evaluation committee met on December 18, 2012. Five responses were received. Ms. Lipscomb was in attendance during the scoring of the proposals.  

    A summary of the scores was distributed to the members. Four of the teams scored above seventy points. Following the scoring the evaluation committee decided that the top four teams would be sent a proposal. Chairman Monteleone questioned Ms. Lipscomb if the evaluation was done properly. Ms. Lipscomb advised that it went very smoothly and was done in accordance with the law.

    Mr. Clay moved to approve the evaluation committee scoring and allow the Gilmer County Commission to proceed to send out RFP’s. The motion was seconded by Mr. Spradling. All voted in favor and the motion passed.

    Mr. Goetz questioned the scoring approved today and the process for going forward. Chairman Monteleone and the board members explained the Design-Build process to Mr. Goetz.


Old Business:


    Ms. Lipscomb advised that the legislative rules were on the committee agenda during the last interim meetings and were passed out with only the technical amendments the board agreed to make with the legislature’s attorney. No motion was made to move the proposed amendment from Ms. Tonkin and Mr. Miller.


Other Business:

    Ms. Lipscomb also advised that she attended the School Building Authority board meeting on December 17, 2012, as requested by Dr. Manchin. She advised the School Building Authority that Harrison County Schools had come before the Design-Build Board and their project to build a middle school was approved pending the funding from the School Building Authority. She also advised that if the School Building Authority did not fund the project that their approval to proceed as a design-build project would be revoked and they would be required to resubmit with a new funding plan if they still wanted to continue as a Design-Build project.


There being no other business to come before the board, the meeting was adjourned.