MINUTES
DESIGN BUILD
Board of Directors Meeting
June 16, 2005
Members Present: Marc A. Monteleone, Chairman
Robert W. Ferguson, Jr.
H. Wood "Woody" Thrasher
Roy Smith
Tom Winter
Rod Clay
Glendon "Bud" Sprouse
Ron Spradling
Department of
Administration: Donna Lipscomb, Executive Coordinator
Others Present: Amy Clendenin, American Council of Engineering
Lloyd Miller, NVisions
Members Absent: MaryJo Thompson-Klempa
The meeting was called to order by Chairman Monteleone. It was determined that a quorum was present.
Approval of Minutes:
Ron Spradling moved for approval of the minutes of the May 19, 2005, meeting. Motion seconded by Rod Clay. There was no discussion or amendments to the minutes, they were approved by a unanimous vote.
Old Business:
There was no old business to come before the board.
New Business:
Legislative Rule Modifications
Chairman Monteleone advised the board that Ms. Lipscomb located the old Series 9 rules that were previously drafted by the board. He has reviewed the rules and stated that the rules could be filed as legislative or procedural. The board reviewed the rules page by page. Mr. Spradling moved to approve Series 9 rules with no modifications. Mr. Smith seconded the motion. Motion passed.
There was a discussion regarding whether the board preferred to file the rules as procedural rules or legislative rules. Ms. Lipscomb advised the board that procedural rules can be modified in the future more easily than legislative rules as any modification to legislative rules must go through the entire rule-making process. The rule-making process takes almost a year to complete and opens up the rules for further modifications that the board may not want. Secretary Ferguson indicated that he would prefer the rules be filed as procedural rules. Chairmain Monteleone polled the board members and it was decided that the rules would be filed as procedural rules.
The board reviewed proposed Series 11 rules. Chairman Monteleone advised the board that he has moved the text of the rules around from the previous draft in order to keep them in the same order as the statute. There was a page by page review of the proposed rules. The board made several modifications to the legislative rules as reflected on the attached draft which reflects the hand-written changes.
Chairman Monteleone provided the board with forms drafted by Ms. Lipscomb for review. He advised the board that as a result of the new reporting requirements it would be easier for Ms. Lipscomb to have forms completed regarding each project rather than to require her to review lengthy reports and minutes to determine the status of the projects. Additionally, having an application form completed will assist the presenters in assuring they have all information required by the board to approve a project.
The first form reviewed was the proposed "Application for Project Consideration". The form was amended on page one to change the word "company" to the word "agency". The form was further amended on page three to include a design start date and design completion date. Additionally, the board requested that a suggested meeting date be provided for on the form so each project can note any emergency in setting a meeting.
The proposed "Monthly Status Report" was reviewed by the board. One modification was made on page one to change the word "company" to the word "agency". The next form reviewed by the board was the proposed "Affidavit". No modifications were recommended for the form.
Mr. Smith moved to approve all the forms as modified. Motion seconded by Mr. Spradling. Motion passed by a unanimous vote.
Other Business:
There was no other business to come before the board and the meeting was adjourned.