MINUTES

The meeting was called to order and a silent roll call was taken and it was determined that a quorum was present. The first order of business was to elect Roy Smith as Acting Chairman in Chairman Monteleone’s absence. Ron Spradling moved to designate Roy Smith as the Acting Chairman. Motion seconded by Mary Jo Klempa. Motion passed

Mary Jo Klempa moved to lay approval of the minutes over until the next meeting. Motion seconded by Ron Spradling and the minutes were laid over.

Rick Atkinson, with the West Virginia Regional Airport Authority, gave a presentation to the board regarding improvements to Yeager Airport. Mr. Atkinson advised that President Obama has allocated one billion dollars to FFA in his economic recovery package. West Virginia has been allocated $4.7 million dollars. In order to receive those funds they must have a contract in place prior to June 17, 2009. Mr. Atkinson advised that they must compete for the discretionary funding through the FAA and terminal projects are lower on the priority list than runway projects. The economic stimulus funding helps put a lot of building trade workers to work.

The projects that they seek approval to construct through the design-build method are a connection of two stair towers at the parking garage, an elevator shaft, replace the canopy over the passenger drop off zone, replacing the baggage carrousel and underground conveyer belt, replace high traffic areas with a floor covering to replace carpet, improve the fire suppression system, remodel bathroom, electronic signage, and security cameras.

Mr. Atkinson provided the board with a time line for the project. The time line is slightly off by a few days as he had planned on coming to this board on March 23 but a meeting could not be set on that date. Also, they plan to do a pre-qualification while they do the RFP and develop a short list for a design-build team. They plan to select the Criteria Developer prior to sending out the RFP. The rest of the dates on the time line will remain the same. Acting Chairman Smith questioned whether he must go back to the FAA once the project is approved by the Design-Build Board. Mr. Atkinson advised that they must go back to get the grant once they have been approved. The grant requires documentation that they meet the criteria in order to receive the grant. They also must have a contract proposal in place with a firm price from the design-build team. Mr. Atkinson stated that they have been allocated the money but must go through all the hoops for the grant. He further stated that they can not meet the time restraints for the stimulus funding if they can not do the project through the design-build method.

Mr. Atkinson advised that one of the reasons they have been selected for the stimulus money is because these are projects they have been working on and have some design work done and they are ready to move forward. Acting Chairman Smith questioned whether they had any cost proposals yet. Mr. Atkinson stated that the only one they do not have a good cost on is the canopy. However, they have asked some people and they have put $1.2 million in the budget for it. They have a price for the connection because they had it as an alternate for the prior parking garage that was built. They did not construct the connection at the time because the project was over budget.

Acting Chairman Smith stated that this proposed project is different from any other projects the board has approved as it contains a lot of different projects within the same large project. He further stated that there is a dire need to work closely with the architects and contractors. The project contains totally disjointed things. Acting Chairman Smith also indicated that there is a need for speed due to their funding mandate. He advised that the board has had problems with other projects regarding funding but he understands that the funding will be there on this project. Mr. Atkinson advised that when they sign the grant they must guarantee the project will be done by February 15, 2011.

Mr. Spradling moved to approve the project to go forward as a design-build project. Motion seconded by Mr. Winter. All voted in favor and the motion passed.

There was no other business to come before the board.

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There being no other business to come before the Board and the meeting was adjourned.