Saturday, September 23, 2017
1900 Kanawha Boulevard,
East Charleston, WV 25305
Phone: (304) 558-4331
Fax: (304) 558-2999
Office hours:
9:00 a.m. - 5:00 p.m.

MINUTES

 

DESIGN BUILD

Board of Directors’ Meeting

October 16, 2008



 

Members Present: Marc Monteleone, Chairman
                                Roy Smith
                                Tom Winter
                                Ron Spradling
                                Mary Jo Klempa
                                Rodney Clay

 

Department of
Administration:
     Lila Ramkey on behalf of Donna Lipscomb

Others Present:    Robert Krause, General Services Division
                                Pete Barr, Glenville State College
                                Jerry Burkhammer, Glenville State College
                                Thomas Ratliff, Glenville State College
                                Dean Ramsey, Glenville State Housing Authority
                                Barry Rude, DMJM-Design
                                Donna Cross, Berkeley County Fire Service Board

Members Absent: Woody Thrasher
                                Glendon Sprouse
                                Donna Lipscomb

 


The meeting was called to order by Chairman Monteleone. A silent roll call was taken and it was determined that a quorum was present.

 

Approval of Minutes:

Review and approval of the minutes of the last meeting were suspended until the next meeting.

New Business:

Berkeley County Fire Service Board Fire Station Project

 

Barry Rude, with the Berkeley County Fire Service Board, advised the board that the Technical Review Committee met on September 30, 2008, to review the qualitative proposals. Three proposals were received and all were in compliance with the performance criteria. Proposals were received from Minghini’s General Contractors, Inc., Morgan-Keller Inc., and Myers Building Systems, Inc. Minghini’s scored a 57, Morgan-Keller scored a 56 and Myers scored a 42.

Mr. Smith questioned whether the process was followed according to the laws. Mr. Krause advised the board that all the proposals were in compliance with the law and the costs scores have remained sealed. Mr. Rude requested authority to move forward with the opening of the cost scores on the project. Mr. Smith moved to allow the Berkeley County Fire Service Board to proceed with the opening of the cost scores. Motion seconded by Mr. Clay. All voted in favor and the motion passed.

Glenville State College Housing Authority Housing Facility

Dr. Peter Barr, President of Glenville State College, presented the Board with an application for consideration for a new 474 bed residence student housing facility. Dr. Barr advised the Board that the number of Glenville commuter graduates from the immediate geographic area is declining, making it necessary to recruit from distant areas. In order to enhance recruitment efforts it is necessary to upgrade the dormitory facility known as Pickens Hall. This currently houses freshmen and sophomores. Pickens Hall was constructed in the 1960's and is now inadequate in meeting the needs of students they are trying to recruit. Additionally, the rental housing as an alternative in the community is not good.

Dr. Barr advised the Board that they intend to finance the project with municipal bonds while recognizing and respecting the current uncertain market conditions. Jerry Burkhammer, Dean of Student Affairs, stated that five years ago they considered a $15 million upgrade to Pickens Hall. Since that time, they have experienced increased student enrollment. Mr. Burkhammer advised that they currently face problems such as overcrowding, lack of air conditioning and instances where up to 32 students may be sharing a single bathroom. Mr. Burkhammer stated that they have a real need to move forward as quick as possible.

Thomas Ratliff, with the Glenville Housing Corporation, discussed construction time lines. He stated that the design-build approach is more feasible. Mr. Ratliff advised that the proposal is to allow the students to stay in the dorms where they are at now as they are building the new facility. They have no place to house the students. The students will remain until the new section has been constructed and then will be moved and the current facility torn down so that they can finish the project. Mr. Ratliff went over drawings provided to the Board. He explained that they will finish the project in two phases. They have a need to work closely with the designers and contractors. Chairman Monteleone questioned the design-build schedule versus the design-bid-build schedule. Mr. Ratliff indicated that doing the project by the design-build method will save them a half of a year. He stated that it is critical to get started right away as students need to move into the facility in August. Mr. Winter questioned the location of the facility. Mr. Ratliff showed the Board the photographs and described where the facility will be constructed.

 

Mr. Clay asked for an explanation of the financing options. President Barr advised that they believe the sale of municipal bonds would be the best approach based upon a stable market. They believe they will have a stable market.

Mr. Krause expressed concerns regarding the time line since the project must be done in accordance with 5G and this will slow down the process. The Board requested that Mr. Krause work with Glenville representatives to establish a more realistic timeline.

Mr. Smith moved to approve the Application of Glenville State College for a housing facility with two caveats. The first is to require an adjusted time line and the other to provide a detailed outline of the process for funding, recognizing that uncertain market conditions may create variations in the future at the next meeting. The motion was seconded by Mr. Clay. All voted in favor and the motion passed.

Old Business:

 

There was no old business to come before the committee.

Other Business:

There was no other business to come before the board. 

There being no other business to come before the Board, the meeting was adjourned.