Tuesday, November 21, 2017
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East Charleston, WV 25305
Phone: (304) 558-4331
Fax: (304) 558-2999
Office hours:
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MINUTES

DESIGN-BUILD BOARD

April 30, 2015


Members Present: Marc Monteleone
                                Woody Thrasher
                                Roy Smith
                                Richard Forren
                                Jason Pizatella
Department of
Administration:      
Donna Lipscomb Spano

Others Present:
     Mike Albert, Public Service Commission
                                Cheryl Ranson, Public Service Commission
                                Brooks McCabe, Public Service Commission 
                                Richard Hitt, Public Service Commission

Members Absent: Ron Spradling
                               Mary Jo Klempa
                               Rod Clay 
                               John Goetz


The meeting was called to order and a silent roll call was taken and it was determined that a quorum was present.

Approval of Minutes:

Mr. Thrasher moved for approval of the December 18, 2014, meeting minutes. Motion seconded by Mr. Smith. All voted in favor and the minutes were approved.

New Business:

Presentation by Public Service Commission

Cheryl Ranson advised the board that their criteria developer on the project filed for bankruptcy. They have worked with the Purchasing Division to send out a new expression of interest for a new criteria developer but this has caused a delay and they are seeking approval to amend their schedule.

The request for proposal has been sent out to the short listed design build teams. Ms. Ranson indicated that the new criteria developer will utilize the existing request for proposal and oversee the project going forward. The pre-bid meeting is today and the bid opening is scheduled for May 14, 2015, for the new criteria developer.

Chairman Monteleone indicated that the criteria developer not only filed bankruptcy but they have been unable to contact him. Chairman Monteleone advised that the Public Service Commission and the Department of Administration reached out to him to determine how they could move this project forward. The Chairman suggested they have the Purchasing Division fast track the process to get a new criteria developer on board and they agreed to rush the process. He also stated that this project is very complicated and needs a criteria developer on board to oversee it as they don’t know what they will find once they remove the facing. This meeting is being held to approve the new schedule the Public Service Commission provided.

Mr. Smith agreed with Chairman Monteleone’s statements. Mr. Forren indicated that unfortunately this project has taken too much time already and had a lot of problems from the beginning. Mr. Forren questioned how much more time they need. Ms. Lipscomb Spano advised that the revised schedule is in the packet. Mr. Forren questioned if the additional sixty days is sufficient. Ms. Ranson advised that they squeezed the schedule as short a time as possible but believe this is a schedule they can meet.

Mr. Hitt advised that they have notified the teams that were short listed that the request for proposal date is extended and they were glad to have the additional time to respond.

Chairman Monteleone questioned whether they got confirmation from the design-build teams that the delay would impact the costs. Mr. Hitt advised that it would not impact the costs.

Mr. Thrasher moved to adopt the revised schedule. Motion seconded by Mr. Smith. All voted in favor and the motion passed.

Other Business:

There being no other business to come before the board, the meeting was adjourned.